Job Type: Full-time.
Work Schedule: Typical schedule is Monday through Friday. However, employee may be required to work on weekends when there is a conference or another event taking place during the weekend.
Travel Required: This position may require travel to our project sites and conference locations including overnight stays. Travels will include weekends and may involve driving as well as air travel.
Qualifications:
- Education – Undergraduate degree completed in business finance, accounting, or related field.
- Job Experience – A minimum of 1-year accounting and bookkeeping experience. Prior experience with QuickBooks required.
Skills required:
- Strong verbal and written English communication skills required.
- Must have a good command of Microsoft Office suite, Google Drive, QuickBooks, and other commonly used software.
- Must have a good command of non-profit generally accepted accounting principles (GAAP).
Responsibilities:
This position is responsible for the following activities. The list is not all inclusive and additional tasks and responsibilities may be assigned as needed.
Accounting & Bookkeeping
- Manage accounts payable, accounts receivable, payroll, and cost accounting
- Reconcile cash, bank accounts, and revenues, documenting and recording
- transactions details
- Maintain an accurate general ledger, making adjustments as needed and
- preparing all financial statements
- Monitor budgets, cash flows, and internal controls
- Prepare firm-wide KPI’s, financial analyses, and special project reports
- Prep for outside CPA-prepared tax returns
- Remit payroll, income, B&O taxes, and all other regulatory and tax compliance filings
Payroll management
- Review electronic time-sheets and confirm accuracy
- Process bi-weekly payrolls
- New hire on-boarding & termination/off-boarding processing
- Monitor time off requests, such as PTO (Paid Time Off) , vacation, and sick leave, for employees
- Review and ensure accuracy of the automated payroll taxes & reports before filing
- Ensure payroll compliance with all applicable laws and regulatory bodies
Inventory, purchasing, and procurement management
- Maintain an accurate database of all inventories, consumables, and office supplies in the inventory software used by the organization
- Review procurement requests, process approved purchases and follow procedures for proper inventory management
- Ensure all required supplies and equipment are in good working condition and required consumables are in stock.
- Follow the organization’s policy on processing new purchases, including inspection, tagging, logging, and proper storage.
- Assist staff with inventory check-in/check-out.
- Ensure proper handling and storage of all equipment and supplies
Logistics and travel management
- Coordinate with other team members to facilitate travel arrangements for conference faculty and staff
- Coordinate transportation of equipment/supplies to conference venues, order printed materials and supplies needed on-site, and assist in recruitment of temporary or contracted workers for the conferences.
- Provide other support for conferences and fundraising events on-site and off-site as needed.